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Download The Paper(Less) Office Makeover PDF Workbook:

VIDEO #1. Welcome to
The Paper(Less) Office Makeover

In today’s video, you’ll learn:

  • The truth about the long-awaited “paperless” office—and why we’re saying Paper(Less) instead
  • The key improvements in your work that better ways of handling paper can create
  • Why paper has significant “overhead costs” that we need to reduce


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VIDEO #2. Essential Tools Within Arm’s Reach

In today’s video, you’ll learn:

  • The essential tools you must keep within arm’s reach to handle paper without hassle
  • What to do with documents that you need out of sight and out of mind until a certain day in the future—it’s like a snooze button for your hardcopy documents!
  • How to reduce your filing time by 99%, AND make filing each document a much easier decision
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VIDEO #3. Essential Tools Within Arm’s Reach

In today’s video, you’ll learn:

  • Why we pick up papers repeatedly, shuffling them around without dealing with them
  • How NOT to organize your paper—if you do this, you’ll waste tons of time and make it harder to accomplish your work
  • Why we let paperwork accumulate—it’s a good reason, but it stops working beyond a certain level of clutter
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VIDEO #4. What To Do With Data and Reading Material

In today’s video, you’ll learn:

  • How to extract all the relevant information and action items from a hardcopy document in a single pass (hint: it’s a lot like what you probably did back in college!)
  • What to do with your takeaways, so you can actually take action
  • What to do with the original document when you’re done
  • What to do if you get interrupted, so you don’t have to start over
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VIDEO #5. Dealing Less with Paper (if not with less paper)

In today’s video, we're going to focus on the "(Less)" part—how we can spend less time and fewer steps when dealing with the paper that inevitably comes our way.

We'll look at two types of paperwork:

  1. Documents that your secretary needs you to review, sign, and return
  2. Mail that arrives in your school mailbox
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VIDEO #6. Digitizing Documents With or Without a Scanner

In today’s video, you’ll learn:

  • The essential feature to look for if you’re going to buy a traditional scanner (the huge flatbed scanner that’s been in your computer lab since 1999 probably lacks this feature)
  • A $1.99 iPhone app that can do most of what a scanner can do—and can even upload to cloud-based services
  • The best cloud service to use if you want to create PDF documents from your scans
  • The best service to use if you want to make what you scan searchable
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VIDEO #7. Getting Less Paper and Better Data

In  today’s video, you’ll learn:

  • Why the way you ask for data is critical—with recommendations for surveys, student data submission, and more
  • The side benefit of using electronic forms—you can’t control what people write on a hardcopy document, but you can specify exactly what you want on an electronic form with required questions
  • How to get your staff to print less of what you send them (a simple change makes all the difference)

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