How To Track Your Classroom Visits

When I was a new principal, I spent a lot of time and effort figuring out how I wanted to do walkthroughs.

I knew I wanted to visit classrooms, but…

  • what app should I use?
  • How should my form look?
  • How should I structure my feedback?

Those may be important issues…but first things first.

I was missing a more fundamental question: How often was I visiting each teacher?
[thrive_headline_focus title=”Avoidance” orientation=”left”] I assumed I was getting around to every teacher every week or two.

After all, I tried to visit classrooms every day. Rarely (I thought) did a day go by when I wasn't spending time in classrooms.

Then I decided to check my records.

In reality, I was systematically over-visiting the “easy” classrooms:

  • The classrooms closest to the office
  • The classrooms where I felt most welcome
  • The classrooms where I was unlikely to see anything troubling

And I was unintentionally avoiding the “tough” classrooms:

  • Teachers with performance issues
  • Teachers who didn't especially want me in their rooms
  • Teachers who had unusual schedules or physically isolated classrooms

Never did I sit down and say to myself “I really want to get into classrooms this year, but only certain classrooms. I think I'll just visit the most pleasant and most convenient classrooms, and avoid any that might be a hassle or give me extra work to do.”

That wasn't my intent at all, but the outcome was the same: Some teachers saw me almost every week, while others went weeks or even months without a visit.

This pattern of avoidance is completely natural, so if you've been doing the same thing, don't feel bad. We all do it.

And the remedy is simple: start keeping track.
[thrive_headline_focus title=”3 Tools for Tracking Visits” orientation=”left”] Keeping track of your visits to classrooms doesn't have to be difficult.

Here are three simple options—it doesn't matter which one you use; what matters is that you use something, and start keeping track, to push back against your natural tendency to avoid certain classrooms.

[thrive_tabs layout=”horz”][thrive_tab headline=”List” no=”1/3″] The simplest way to track your visits is to just print a staff list—you probably already have one handy, so get a fresh copy and start recording your visits.

For now, just put the date (and perhaps the time of day) by each teacher's name when you visit.

This isn't an especially good way to track your visits long-term, but it'll get you started.

If you want to prompt yourself to visit teachers in a certain order, you might consider one of the other options.
[/thrive_tab] [thrive_tab headline=”Cards” no=”2/3″] A better system for tracking your visits is to use notecards—one per teacher.

Simply grab a stack of 3×5″ notecards, and write one teacher's name on each card.

Then, put the notecards in the order you want to follow when visiting teachers. For example, if you have a California campus, you might cluster your visits by building. Or, you might want to visit an entire team or department back-to-back.

Once your cards are arranged in a stack, give them to your administrative assistant or office manager, with instructions to hand you a card when it's time to get into classrooms. If a teacher is absent or otherwise unavailable, just go on to the next card, and put the other card back on top of the stack.

[/thrive_tab][thrive_tab headline=”App” no=”3/3″] My top recommendation is to let technology do the heavy lifting—even though keeping track of which teacher to visit next isn't difficult, it's one more thing you don't need to think about.

My app Repertoire has a “Next Up” button that will check your staff roster and suggest the next teacher to visit, based on the date of your most recent visit.

That way, you can be sure you're getting around to everyone before you make a repeat visit to any classroom.

As with the notecard system, you can skip a teacher by clicking the “Next Up” button to go on to the next teacher, and the teacher you skip will be kept at the top of the queue.
[thrive_link color='blue' link='https://www.principalcenter.com/repertoire' target='_blank' size='medium' align='full']Try Repertoire for $1[/thrive_link] [/thrive_tab][/thrive_tabs] [thrive_headline_focus title=”Set A Goal” orientation=”left”] Finally, as you visit classrooms this year, work toward a specific goal.

We all want to be in classrooms “as much as possible.” That's not specific enough to guide your choices on a daily basis.

Life will get in the way. People will call you back to the office. Your schedule will fill with other meetings.

If you want to get into classrooms, be intentional. Set a specific goal that you can fight to achieve every day.

So here's my recommendation: strive to get into every classroom within a week—the first week of school, or the first week after you're reading this. It doesn't matter whether school is just starting, you're halfway through the year, or it's almost over.

Just start. Get into classrooms. Keep track.

And when you've made it around to everyone, I have something special for you:

Visit every teacher in your school, and I'll send you a limited-edition #EveryClassroom sticker while supplies last.
[thrive_megabutton mt=”Claim Your #EveryClassroom Sticker” st=”Visit every classroom & we'll send you one free” color=”orange” link=”https://www.principalcenter.com/EveryClassroom” target=”_blank” align=””]


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